Agenda Show

Long Beach
Exhibitor's Manual

Big Booth Set Up Day

Tuesday, June 26th
8am - 6pm

Regular Booth Set Up Day

Wednesday, June 27th
10am - 6pm


Trade Show Day 1

Thursday, June 28th
9am - 6pm

Trade Show Day 2

Friday, June 29th
9am - 5pm


Festival Set Up

Friday, June 29th
5pm - 10pm
Saturday, June 30th
7am - 10am

Festival Day

Saturday, June 30th
11am - 8pm

Due Dates /
Submission Instructions

Due ASAP

Free Blog / Newsletter Content
Submit to Liz Wachs
liz@agendashow.com
and Cristian Robalino
cristian@agendashow.com

Set Up Extension Request
Submit to Liz Wachs
liz@agendashow.com

Online Ads
Submit to Liz Wachs
liz@agendashow.com

Registration
Pre-Register online
register.agendashow.com

Due
May 14th

Payments
Submit to Sarah Tehrani
sarah@agendashow.com

Due
May 28th

Overall Booth Package Changes
Submit to Liz Wachs
liz@agendashow.com

Show Guide Ads
Submit to Liz Wachs
liz@agendashow.com

Set Up Assistance Request
Submit to Chris McElrath
CMcElrath@ges.com

Booth / Signage Enhancement Requests
Submit to Liz Wachs
liz@agendashow.com

Due
June 1st

Top Retail Account List
Submit to Christine Warren
christine@agendashow.com




Agenda Festival

Saturday, June 30th, 2018

11am - 8pm
The 2017 Summer Agenda Festival was a massive success. Over 15,000 fans attended the one-day event to engage with our 500+ brands. From shopping to enjoying live musical performances, the fan feedback was overwhelmingly positive. One fan put it perfectly: “The atmosphere was great, music lineup was insane and there was a massive group of vendors! The Agenda Festival is different from a lot of others—it had something for everyone!” This year, the Agenda Festival will be co-located with the annual Summer Dew Tour, presented by Mountain Dew to create “The Ultimate Action Sports Weekend” from June 28 through July 1.

The single day event is best described as a curated mall of pop-up shops dropped into the middle of a music festival. The festival experience includes 500+ pop-up shops from today’s most influential surf, skate, and lifestyle brands surrounded by live musical performances, limited edition product drops, art installations, panel discussions, skate contests, athlete meet & greets, locally curated food trucks, and more.

We are extremely excited to have you and your brand as partners in the show!

Agenda Instagram Exhibitor Manual Recap

Festival Registration

All passes and wristbands from the B2B trade show days will allow crossover access to the Agenda Festival, so make sure you keep your wristband on to avoid waiting in line.

We will also be giving each brand 4 additional festival tickets per 10’x10’ to bring friends and family, co-workers, etc. and 2 additional festival passes for each additional 10’x10’ beyond that. If you need additional tickets otherwise, they can be purchased at a 20% discount.

Please contact Liz (liz@agendashow.com) for the discount code!

Festival Passes

Marketing

Together we have an enormous voice with Agenda’s 500+ brands at the show.

If your brand takes the time to promote your presence at the festival through your digital and social media channels to get people hyped. Then multiply that reach by 500 of the most impactful brands in youth culture, then the impact of our collective voice is HUGE!

We want to promote your brand’s presence at the festival across Agenda’s social media platforms! We are looking for lifestyle images that reflect your brand’s image but we also want to promote what your brand is doing that is unique to the Agenda Festival.

Please include additional imagery if you are doing any collabs, dropping new product, or hosting athletes, artists or celebrities at your booth. The more images you send over for consideration, the better!

To be added to our content list, please send over the following to Liz (liz@agendashow.com) and Cristian (cristian@agendashow.com along with your Agenda Blog & Newsletter Content.

Please Note: Your festival content and your Agenda content should be different! Your festival content should be all about what cool, new, interesting thing your brand is doing on the festival day to draw people in.

  • 1000x1000 pxl image.
  • 2-3 sentences about what your brand is doing at the festival.
    (Ex: Art Gallery, Product Launch, Signing / Meet and Greet, Marketing Activation, etc.)

Marketing

All content must be approved by the show management before posting on our social media channels. You may receive an email from our team asking for more image choices because of this.

Please Note: We will be receiving a TON of content for the festival from all brands participating, so we cannot guarantee that your imagery will be posted -- especially if you don’t send it over to us ASAP.

Questions?

More questions about the new festival day? If you don’t see the answers that you’re looking for, then please contact your sales person or Liz (liz@agendashow.com).

Festival Load In:

  • Starting:
    Friday, June 29th
    5pm - 10pm
  • Ending:
    Saturday, June 30th
    7am - 9:30am

The B2B portion of the trade show will shut down early at 5pm on Friday, June 29th in order to allow you to get your booth ready for the festival day.

You will have until 9:30am on the morning of Saturday, June 30th to swap out your product and get everything finalized for the festival.

PLEASE NOTE: Please arrive early on Saturday to set up and be ready for the show. Everyone will need to go through the main entrance and through metal detectors, so plan accordingly. We expect long waiting lines.

IMPORTANT: During this changeover, the south loading dock (where the food trucks normally park) will be unavailable because of the Dew Tour set up. This means that if you have anything that’s the size of a box truck or larger, you will need to go through the north loading dock off of Seaside Way.

map

Festival Load Out:

  • Starting:
    Saturday, June 30th
    6pm
  • Ending:
    Saturday, June 30th
    11:59pm

IMPORTANT: *The concert portion of the festival will be in the arena and you will need to use the North Loading Dock if you have a truck.

You may not start breaking your booth down until 6pm on June 30th and GES will not be able to start delivering empties until 7pm. Nothing can be left at the venue after the last day of the show has ended. This includes: trash, boxes, fixtures, items to be shipped, etc.

Please Note: Everyone must be completely out of the venue with all of their items by 11:59pm on June 30th. The venue will be completely CLOSED on Sunday, July 1st.If you need more time for Load Out, please contact Liz Wachs at liz@agendashow.com.

Storage:

GES will have storage space available inside the convention center that will be available for exhibitors to access during show hours to store merchandise in order to restock booths throughout the festival day. Please go to the GES desk behind row I (as in ice cream) during set up to pick up “Accessible Storage” stickers for your boxes.

If you think that storage is going to be an issue for you, then we recommend that you bring one size of each piece for consumers to try on and then ship any orders post show.

IMPORTANT: We will NOT be storing your trade show samples for you. Please plan accordingly and schedule your shipping with a local carrier or take care of it on site with GES.

Agenda, the venue, and GES are not responsible for any items lost or stolen from storage. If you are worried about your items, then please take them back to your hotel room instead of storing them with us.

Please contact Liz (liz@agendashow.com) for more information and storage pricing.

Shipping:

Trade Show Samples

All items from your booth that were used for the B2B trade show days and will NOT be used during the festival will need to be shipped out on Friday night or taken back to your hotel room.

Festival Product

If you have items that are specifically for the festival day that you will be paying to send to the GES warehouse, then please use the shipping labels HERE. These festival items will be dropped off at your booth once the trade show day has ended on Friday and all empties have been returned to brands (approximately 7pm). The cost to ship to GES’ advance warehouse and have these items brought to you Friday night on the show floor is $89.35/cwt.

Sellers Permits:

If you participate in California Conventions and trade shows and make sales or take orders for sales at or during the conventions or trade shows, you will generally be required to hold either an ongoing or temporary seller’s permit.

For in-state retailers, you must obtain an ongoing seller’s permit if you are engaged in the business of selling tangible personal property.

Out-of-state retailers that exceed specific sales thresholds are required to obtain an ongoing seller’s permit. Retailers not exceeding these thresholds are only required to obtain a temporary seller’s permit.

For more information, please visit: http://www.boe.ca.gov/info/temporary_sellers.htm

US PHONE NUMBER: 1-800-400-7115
INTERNATIONAL PHONE NUMBER: 1-916-445-6362

Lines & Security:

If your booth draws a large crowd that requires security for crowd and/or line control, then your brand will be responsible for the additional costs associated with labor, stanchions, and security personnel. When the crowd and/or line forms, you will be made aware of the need for additional security personnel and/or stanchions by an Agenda staff member. Post show, you will be sent an invoice via email for those costs in their entirety. You can save money by ordering security pre show. Pricing and order form available HERE.

If you know that your booth is going to have a large line, then please let us know ahead of time so we can help with queue lines.

WIFI:

Complimentary wifi will be provided. The login ID and password will be distributed on sited during set up. The reliability of the network and the speed is not guaranteed, nor is management responsible. If you are going to be using a POS system to take payments on site and need dedicated wire-less or a hardline, then please order direct from SmartCity: https://orders.smartcitynetworks.com/center.aspx?center=044


Booth Display
Rules


Booth Fixture Specs


All Standard Booth Fixtures

(Except Berrics and Perimeter booths)

Booth Specs


Berrics and Perimeter Fixtures

Booth Specs


Furniture
Specs


Standard Booth

Includes shelving and/or hanging racks.

Booth Specs


Booth Chairs

3 chairs are provided for every table.

Booth Specs


Table Specs

  • Width: 4ft
  • Depth: 2.5ft
  • Height: 2.5ft

Booth Specs

ImportantPlease Note
If you’re in the following sections of Agenda:

Woods, Enclave, Essentials, Pin and Patch, Home + Beauty

You will have a different table / chair package.
You are NOT permitted to print panels

For more information about booth furniture and panel printing policies, please contact:
Liz (liz@agendashow.com
)


Set Up Details


  • Big Booth
    Setup Day

    (Custom, 20’x20’
    or larger set up)

    Tuesday, June 26th
    8am - 6pm


  • Regular Booth
    Setup Day

    Wednesday, June 27th
    10am - 6pm

If you need more time to set up,
Please contact Liz (liz@agendashow.com).
All set up requests will be handled on a case-by-case basis.


Set Up Rules

  • If you are bringing in a completely custom booth, or a booth that is 20’x20’ or larger, then there is an option to set up on Tuesday, June 26th from 8am to 6pm.

Contact Liz (liz@agendashow.com) if you need to use this option.

  • Everyone must be completely finished setting up and out of the venue by 6pm, June 27th. If you arrive after 6pm to set up, then you will be charged a $500 fee upon arrival.
  • There will be no set up on the morning of June 28th.
  • You will have to park your car and roll, or carry everything in from the parking lots.

Important Please Note: There are some stairs that you’ll have to go up in order to enter the convention center. Agenda will not have equipment or people to help you with your load in. However, assistance can be arranged for a fee at least one month in advance of the show.

  • There is no booth fabrication allowed on site at Agenda. The use of tools other than hand-powered screwdrivers and wrenches is strictly prohibited. No power tools, no saws, no hammers, etc.
  • GES has storage space for empties. Please go to their service desk at the back of the show floor for more information. Any boxes, salesmen’s cases, crates, pallets, or any packing or shipping materials can’t be left anywhere in your booth or in the show venue. All of these things must be removed on set up night (by you or by GES) and not to return until the night of take down.
  • You must bring all trash created during set up to the trash bins on the show floor. Do not leave trash sitting in your booth.

Labor

You can arrange to hire GES to do anything you need when it comes to loading and unloading for the show. Contact GES to learn more about their show services.

GES National Servicenter:
1 (800) 475-2098 or visit GES.com

Provided they are covered by your company’s workers compensation insurance, you may bring your own employees to do the work for your company, or you can hire workers from an approved labor provider. Workers compensation insurance must be in the minimum amount as required by state law.

Your workers’ safety is your company’s sole responsibility. By accepting your dock time you are confirming that all of your labor will be covered by your insurance and that your company will indemnify Agenda from all losses directed at your employees.

All persons working during the early set up time must wear the same t-shirt that clearly identifies your brand, or a badge around their neck that has their picture on it and identifies their employer.

If the people building and setting up your booth are not employees then they have to be Local 831 Union Labor. GES has 831 labor available for hire. If you are interested please contact the GES National Servicenter 1 (800) 475-2098.

You do not need to hire labor through GES as long as they are Local 831 Union Labor.

All work requiring power tools must be done by Local 831 Labor.

 
 

Booth Panel
Printing

We have secured a new vendor for panel printing to keep your cost low. For a 10x10 it is a total of 9 panels. If you have a larger booth or are unsure of panel count please contact Liz with any questions.

Booth Specs


Booth Specs

Booth Panels Are Direct Print
Styrene Inserts

Standard Booth Panel Specs

(Except Berrics and Perimeter Booths)

6ft Panels

  • Width: 38 1/16"
  • Height: 67 1/2"

Total Booth Panels: 9

Berrics and Perimeter Booth Panel Specs

8ft Panels

  • Width: 38 1/8"
  • Height: 91 3/8"

Total Booth Panels: 9

Submission Info

To start the ordering process, please contact one of the below customer service representatives for a panel printing order form and credit card authorization form.


Pricing and Proof
Approval Deadlines

Artwork must be approved and a credit card form submitted by the dates below to receive that pricing tier! Price also includes installation.


Mighty Printing
Official Show Sponsor

Contact:
info@mightyprinting.com

Now Through 6/15/18 $100 / Panel 6/16/18 Through 6/23/18 $150 / Panel 6/23/18 – 6/30/18 *contact for pricing


GES

Contact:
Tina Henderson
THenderson@ges.com

Now Through 6/5/18 $208 / Panel 6/6/18 - 6/22/18 $253 / Panel 6/23/18 - 6/30/18 $315 / Panel


Page One

Contact:
agenda@page1print.com

Now Through 6/22 $95 / Panel 6/23/18 - 6/30/18 *contact for pricing


Loading Dock
Access

Access to the loading dock will be strictly limited to those with appointments.

Please schedule an appointment with Chris McElrath at GES if you need a dock time (CMcElrath@ges.com or 714.269.9622.

If you have a booth that’s smaller than a 20’x20’ then you shouldn’t need access to the loading dock.

Please Note:Do not show up to the loading dock if you have not received a confirmed dock time from Chris. You will be turned away from the dock if you do not have a confirmed scheduled appointment.


Checklist

checkbox Contact Chris (CMcElrath@ges.com) or 714.269.9622 to confirm your loading dock time, and for optional load in/out assistance.

checkbox Make appropriate labor arrangements for load in/out.

checkbox If applicable, give your chosen logistics company all the necessary directions / information to arrive at Agenda on time and ready to go for load in/out.

Just so we are 100% clear:

There are NO drayage charges at Agenda.

While it is NOT required, you can hire our contractor - GES to do any or all of the load in/out process for you. This includes the shipping of your items from your warehouse to your booth space, setting up your display items and just about anything else that we allow at the show.


Trucks: Load In

You will not be allowed on the dock until the dock captain determines your team is on site and ready to work. If you are not on time, then you will have to wait until show staff can find a time to get you on the dock.

You must have a copy of your trucking company’s automotive insurance certificate available if requested. The trucking company you are working with should be able to provide you with this.

Your automotive liability insurance must be in a minimum amount of $2 million dollars covering all owned, hired, and non-owned vehicles.

All trucks must be loaded such that your staff can empty them with hand powered pallet jacks. You must bring your own jack.

If you need a forklift to do part of your load or unload, then you must make arrangements ahead of time.

Please Note: A driver must stay with the vehicle the entire time it is on the dock.


Trucks: Load Out

(All above load in rules still apply)

  • Your truck may not approach the dock until the dock captain receives word that all of your items are packed and ready to load.
  • You must pack and prepare all items for transport at your booth. You may not pack things on the loading dock.
  • If your truck arrives too early, then they can line up along Shore-line Dr and wait for your team to get load out confirmation from the dock captain.

Directions
to Loading Dock

loading dock directions


GES:
Show Services

GES is available to help make your show easier in many ways. Including, but not limited to:

  • General Shipping (See Below)
  • On site Labor and Equipment
  • Additional Electrical
  • Additional Lighting
  • Material Handling
  • Graphic Panel Printing
  • Furniture and Carpet Rentals
  • Cleaning Services

Please go to https://www.ges.com/ to access their show services. If you have any questions, then please contact Liz (liz@agendashow.com) for assistance.


Shipping Instructions

*Please Note: The Long Beach Convention Center does NOT have a public mailroom or receiving area.

You must either bring everything yourself on load in day (June 27th), or ship via GES. If you ship to your hotel room, or try to ship directly to the venue, then you must be on top of tracking your own package(s) and making sure that everything arrives on time. Agenda cannot be held responsible for items shipped to your hotel or direct to the show site. It will be your responsibility to locate your own package once you arrive.

GES can handle all of your shipping needs for our show, including pre-shipping to the GES facility on any date between Wednesday May 23, 2018 – Thursday, June 21, 2018. All items shipped via GES will be placed directly into your booth by GES personnel on June 27th prior to set up.


Advance Shipments to Warehouse

GES will receive crated and palletized shipments at their warehouse starting on Wednesday May 23, 2018 – Thursday, June 21, 2018 (there will be an extra cost for items arriving after June 21). Shipments will be delivered directly to individual exhibitors’ booths on Wednesday, June 27th.

The cost of this service is $89.35 per hundred pounds for crates and cartons with a 200 pound minimum for billing purposes.

Empty crates, pallets, and cartons will be removed from the exhibitor’s booths and will be stored during the show and returned at the conclusion of the show to their respective booths. “Empty storage” labels will be available at the GES Servicenter at the rear side of the exhibitor hall.


GES:
Shipping Labels

Use these shipping labels as they will expedite handling.
Copies of these labels are acceptable if additional labels are needed.

Use the "EXHIBITION FREIGHT" labels for your B2B freight and "PRODUCT" labels for your festival freight. On site storage labels will be available at the GES desk during set up.

PDF


Security and
Insurance


Additional Security

Agenda is not responsible for items lost or stolen from your booth. We provide security that watches the venue overnight.

If you would like to book additional security for your booth, please contact:

Candice Wright
(562)-424-4441
cwright@unitedhq.com

Booth Security Order Form


Security / Insurance Policies

  • Exhibitors must also maintain workers compensation insurance for employees participating in Agenda, as required by law. Failure to comply with the insurance requirements does not relieve exhibitor of its indemnification obligations.
  • Exhibitor understands that Agenda and the venue do not maintain insurance covering exhibitor’s property, & it is the sole responsibility of exhibitor to obtain such insurance. All exhibitors must maintain property insurance covering exhibitor’s property on an “all risk” basis at all times, including, without limitation, when (as applicable) property is stored on the show floor.
  • Certificates of insurance must be available on site during the show and must be furnished by exhibitor if requested.
  • Show management does not bear any responsibility for damage to exhibitor’s property or for lost shipments either coming in or going out of the venue, pre show warehouse or for moving costs. Damage to inadequately packed property is exhibitor’s own responsibility. If exhibitor’s products to be exhibited and / or display materials fail to arrive, exhibitors are still responsible for the total contract fee for agenda booth space.

Insurance / Losses

Exhibitors need to maintain commercial general liability (CGL) insurance coverage with a mini-mum combined single limit of $1,000,000 covering bodily injury (including death), personal injury, and property damage liability with extra-territorial coverage.

please note

  • Reed Elsevier Inc., Reed Exhibitions, and Agenda
    Angela Price
    383 Main Ave, Norwalk, CT 06851
  • The Long Beach Convention and Entertainment Center
    300 East Ocean Blvd, Long Beach, CA 90802
    Phone: (562) 690-9770
  • The city of Long Beach, CA

Here are links to two firms that some of our exhibitors have used in the past:

  • rain protection logo
  • rain protection logo

Fire Department
Regulations for
Trade Show
Exhibitors


Inherently Fire Retardant or Flame Retardant Treatment

  • All decorations, drapes, signs, banners, plastic displays, hay, straw, moss, split bamboo and other similar materials must be flame retardant to the satisfaction of the fire department and the state fire marshal.
  • Table coverings must be flame retardant treated unless they lay flat, with an overhang no greater than 6".
  • Oilcloth, tar paper, sisal paper, nylon, orlon and certain other plastic materials cannot be made flame retardant and their use is prohibited.
  • A certificate of flame resistance shall be avail-able for review by the fire marshal or on file with the fire marshal for all decorative materials.

Combustibles

  • Literature on display shall be kept limited to reasonable quantities. Reserve supplies shall be kept in closed containers and stored in a neat and compact manner.
  • No cardboard boxes or any other combustible materials may be stored on top of or near any electrical wiring in the spaces behind the back-wall drapery (booth) or behind any display.

Vehicles /
Internal Combustion Engines on Display

  • Any automobile, trucks, motorcycles, or other motorized vehicles displayed shall have their batteries disconnected and terminals taped.
  • All motor vehicle tanks containing fuel or which have ever contained fuel shall be furnished with locking-type gas caps or sealed with tape. The level of gas in tanks cannot exceed five gallons or one-quarter tank, whichever is less.
  • Garden tractors, chain saws, power plants, and other gasoline-powered equipment shall be safeguarded in a similar manner.
  • All automobiles, trucks, and vehicles of any kind must show the location on the fire department approved floor plan 14 days prior to the show date.

Obstructions

  • Aisles designated on approved show floor plans shall be kept clean, clear and free of obstructions. Booth constructions shall be substantial and fixed into position in specified areas for the duration of the show. Chairs, easels, signs and demonstration areas shall not be placed beyond booth areas into aisles.
  • All fire prevention and fire-fighting equipment in all public assembly areas shall have easy and unobstructed accessibility.

Registration

prereg notice

THIS INCLUDES EXHIBITORS.
Business cards and photo IDs are required to check in as well.

Please have your staff register at:
https://register.agendashow.com/

Agenda’s registration system allows one person to register multiple employees under your company’s master account. This person will be your COMPANY ADMIN. Instructions to create and use a company admin account are below:

If you have any issues with registration, then please call the Agenda office at (213) 223-5111 and ask for Liz (liz@agendashow.com) or Vanessa (vcampos@agendashow.com).


Creating an Admin Account

checkbox Make sure that the person who is going to be the admin for your company already has an account created in Agenda’s registration system. If they do not have an existing account, they can create one here:
https://register.agendashow.com

Forgot your password?
Please click the “Forgot Password” button in the top right corner of the registration homepage.

checkbox Email Liz (liz@agendashow.com) and Vanessa (vcampos@agendashow.com) the name of the person who you would like to be your admin.


Using Your Admin Account

  1. Go to www.register.agendashow.com
  2. Log-in to your account using your username & password
  3. Click on “My Account” in the top right hand corner
  4. Click on “Go To Company Admin Home” (blue link above your first name)
  5. Click on the “Users” tab in the top left hand corner - This page allows you to see all attendees from your company who currently have accounts in Agenda's system 

Please do NOT delete any accounts. If there are people who are no longer with the company, then please email Liz (Liz@AgendaShow.com) and Vanessa (Vcampos@agendashow.com) to deactivate their accounts so they cannot attend future shows on behalf of your brand.


New Users

  1. Click on “New Users” on the left side of the page
  2. In the pop-up window, please be sure to fill-in all of the blanks and click “Submit” at the bottom of the application once it has been completed

Existing Users

  1. Check the box to the left of the attendees name(s) who would like to register for an upcoming show
  2. “Choose Event” location from the drop down menu at the top of the page (just beneath the alphabet)
  3. Click “Update Statuses” to the right of “Choose Event”

Please note, all applications are automatically submitted as Pending Approval for Show Management to review.


Employee Pass Allotment Per Booth Size

Each 10’x10’ booth space is allotted 5 employee passes for the show.

emplyee passes

Please Note: Each person must be a verified paid employee, or there will be a $50 guest fee that you must pay on their behalf.


Employee, Athlete, and Guest List Policy

During the past few show seasons, we have had huge issues with people who were “employees,” “guests”, and “athletes” stealing product from our exhibitors. For this reason, we have implemented a strict guest list policy for anyone who doesn’t work directly for your company.

Athletes Allowed into the show:

  • Professional athletes of exhibiting brands (I.E. individuals who are paid a sponsorship fee by a brand that is exhibiting at Agenda).

Not Allowed into the show:

  • Shop / Flow Riders.
  • Sales Rep sponsored riders.
  • Riders looking for sponsors at the show.

Age Restrictions

Anyone under the age of 18 will not be allowed into the show without a parent or legal guardian. This is not negotiable.


On-Site Registration Policy

As previously mentioned above, pre-registration is required. That being said, please be aware that while on site at the show, including set up day, we will be charging a $50 fee per person for any of your employees or guests who did not pre-register. This means that if you bring our registration team a list of 10 employees & / or “guests” who would like to attend to the front desk and are not yet registered, we will charge your credit card $50 per person to add them onto your exhibitor list.

Confirming Employment :

If an individual cannot provide proof of employment (i.e. Working company email address, paystub, etc), then you will be required to pay a $50 per person fee in order for them to be allowed into the show as your “guest” or “athlete”. This fee is non-transferrable, meaning that you cannot pass the fee off to the attendee. We require a direct payment from your company in order for your guests to walk the show floor.


Top Retail / Buyer
Account List

Agenda believes that the show is about the collective power of brands, not the show itself. With that in mind, we would like to encourage you to contact your entire existing account base and make sure that they know about the show and your presence there, as this will only improve your experience with Agenda.

If you would like to provide Agenda with an account list, then we will gladly assign our retail relations team to contact your accounts to make sure that they are informed about the show.

Please submit your top retail account list to:
Christine Warren (christine@agendashow.com)
You may also direct any retail relations questions you may have to her as well.

Please make sure that your list includes:
Shop name, contact, phone number, and email contact.

The sooner you get us your list, the sooner we can start reaching out!

Please Note: All lists are confidential and are not released to, or seen by, anyone other than our retail relations team. Please send us your regional reps’ contact information so that we can work directly with them on getting their top shops out to the show.

sales director


Travel
Information

  • Visit Agenda’s travel page for discounted hotel rates, flight discount codes, and all your transportation instructions.
  • Please book all travel directly through the links in this packet, Agenda’s website, or the hotel /airline websites.
  • We do NOT support third party travel vendors, and are not liable for any bookings made via this option.

Please Visit:

Agendashow.com/travel


Agenda Airline Rates

Take advantage of Agenda’s discounted rates by booking the airlines listed on this page. All travel must be booked online to receive the Agenda discount.

The closest surrounding airports to Agenda are:

  • LGB (Long Beach)
  • LAX (Los Angeles)
  • BUR (Burbank)
  • ONT (Ontario)
  • SAN (San Diego)
direction
delta
2-10% Discount
  • Offer Code:
    NMS37
  • Travel Between:
    June 23, 2018 - July 5, 2018

Must click “Advance Search” on Delta’s home page and put the Group Meeting Code in the “Meeting event code” box.

Delta.com

alaskan airlines
5% Discount
  • Offer Code:
    ECMZ659
  • Travel Between:
    June 25, 2018 - July 9, 2018

There is a direct ticketing fee if booked over the phone; however, there is no fee to book online.

AlaskaAir.com

delta
2-10% Discount
  • Offer Code:
    ZF4U878654
  • Travel Between:
    June 25, 2018 - July 3, 2018

United.com


Hotel
Information

Take advantage of Agenda’s discounted rates
by booking with the hotels listed here. Click on
the links below to book your room(s) now!

hotel map

  • Hilton

    Long Beach
    701 West Ocean Boulevard
    Phone:
    1-800-HILTONS
    Agenda Rate:
    $189 +tax

    Book Now
  • Hyatt Centric

    Long Beach
    285 Bay Street
    Phone:
    1-562-432-1234
    Agenda Rate:
    $184 +tax

    Book Now
  • Hyatt Regency

    Long Beach
    200 S. Pine Ave
    Phone:
    1-888-421-1442
    Agenda Rate:
    $174 +tax

    Book Now
  • Renaissance

    Long Beach
    701 West Ocean Boulevard
    Phone:
    1-888-236-2427
    Agenda Rate:
    $182 +tax

    Book Now
  • Westin

    Long Beach
    333 East Ocean Blvd
    Phone:
    1-800-WESTIN1
    Agenda Rate:
    $172 +tax

    Book Now

Advertising
Specs

This only applies if you have purchased
an online, newsletter, or show guide advertisement
in your contract.


E-Newsletter
Web Banner Specs

  • Dimensions:
    290 X 210 Pixels
  • Formats
    Jpeg, Gif, or Animated Gif

ad sample


Agendashow.com
Web Banner Specs

  • Dimensions:
    300 x 250 Pixels
  • Formats
    Jpeg, Gif, or Animated Gif

ad sample

All Web Banners are due ASAP!

Please send your completed ad, or if you have any additional advertising questions, please contact Liz (liz@agendashow.com) and Cristian (cristian@agendashow.com).


Agenda Show Guide Ad Specs

  • Keep all live material 0.5” from the trim edge all around.
  • Add 0.125” bleed all around.
  • Ads must be submitted in PDF format, or as a flattened TIFF file (300 DPI, in CMYK color).

page spreads

Show Guide Ads are due June 4th

Please send your completed ad, or if you have any additional advertising related questions, please contact Liz (liz@agendashow.com).


Agenda Blog and
Newsletter Content

This is a FREE service for all of our exhibitors.


We’d Love to Feature Your Brand

Agenda posts exhibitor content on its site daily and sends out monthly e-newsletters that go out to 100K+ buyers, press, and industry affiliates.

We would love to feature your brand / product information. If you’re interested, then please submit the following ASAP to be included:

sample

Dimensions:
1000 x 1000 Pixels

Formats
Jpeg, Gif, or Animated Gif web-optimized

sample

Dimensions:
290 x 210 Pixels

Formats
Jpeg, Gif, or Animated Gif web-optimized

subscribers

2-3 sentences relating to what your brand is doing at Agenda.

Here are a few ideas:

  • Is your brand launching at Agenda or joining Agenda for the first time?
  • Is your brand showing some kind of limited edition pieces?
  • Is your brand doing a collaboration project that will be shown at Agenda?
  • Is your brand highlighting a certain type of new product or proprietary technology at Agenda?

image samples

Please email everything to:

Liz (liz@agendashow.com) and Cristian (cristian@agendashow.com)

We send out our e-newsletters twice a month and post exhibitor / brand information on our blogs daily. If you can’t get us this information ASAP, then please send it over any time below the show when it’s convenient for you. Although we do our very best, we cannot guarantee you placement in the newsletters as we only have space for 6-8 exhibitor blurbs per newsletter.


Contact Us

Global
Headquarters

You can reach us Monday through Friday
from 10am to 6pm PST

(213) 223-5111


Still Have Questions?
Just Ask Liz!

Liz Wachs will be your point of contact going forward for any basic show questions you may have (i.e. booth packages, staff registration, show ads , specs, due dates, hotel info, graphics, etc.).

She is here to ensure that you have a successful show while exhibiting at Agenda. Liz is part of our “Customer Success Group”, which is a new program that we’re implementing to make your life easier during show season.

Liz can assist you with anything and everything that is not related to booth sales, so we can make your show experience as easy as possible!

Email: liz@agendashow.com
Phone: (818) 635-1898


Staff Contacts

Please use these phone numbers during show days, when our staff is not in the office.

Operations and Logistics

Registration

Brand Partnerships

Travel and Retail Relations

Finance


IP Issues And Procedures

Dear Exhibitor,
We respect the Intellectual Property (“IP”) rights of all of our exhibitors and take these matters very seriously. Please review this document in its entirety and follow the procedures outlined below so that we may evidently and electively react to your IP claim against another exhibitor.

Please provide the following items in an electronic (PDF) format only and E-mail to Matthew Kunkes (matthew.kunkes@relx.com):
A.) A letter or e-mail showing that you have already reached out to the exhibitor concerning the alleged infringing item (the “Accused”).
B.) The U.S. Patents, U.S. Trademark Registrations or U.S. Copyright Registrations in question, and proof that such rights are currently effective.
C.) Contact information (e-mail address) of your designated representative authorized to act on your behalf at the Venue/Exhibition.

Because photos are not allowed onsite, Management will radio a Staff member closest to the Accused booth to take photos of the alleged infringing product/materials:

D.) Photos of products or copies of materials being shown at the Exhibition. Please allow Management at least 24 hours to review and act, as appropriate, in the sole discretion of Management, on the evidence you provide and to respond with the steps, if any, Management intends to take.

Respectfully,
Management


IP Issues

Management respects the Intellectual Property (“IP”) rights of others and expects all exhibitors to do the same. In connection with the exhibitions managed by Reed Exhibitions, the following points apply:

1. Management is not and will not act as an arbiter of the existence of valid and subsisting rights in intellectual property of a complaining exhibitor.

2. Management is not and will not become an enforcement agent or representative relating to the alleged intellectual property rights of any exhibitor.

3. The role of Management is strictly to try to protect the integrity and peace of the Venue/Exhibition and to preserve the Exhibition environment in a manner to allow all exhibitors the opportunity to receive the benefit of their exhibits.

4. Management will cooperate and act consistently with any duly issued court order, writ, judgment or injunction against an exhibitor. In so acting, Management is a neutral party and Management’s presence during service of any court issued documents during the Exhibition is strictly for the purpose of carrying out Management’s responsibility to try to protect the integrity and peace of the Exhibition.

5. Management will acknowledge existing Federally recognized rights (such as U.S. Patents, U.S. Trademark Registrations and U.S. Copyright Registrations) where proof of the current validity of these rights is provided by the Exhibitor/IP Rights Holder to Management, and will assist in communicating those asserted rights to another exhibitor alleged to be in violation of these rights.

6. Management may take steps which, in its sole discretion, are believed reasonable and appropriate to try to achieve an accommodation and/or resolution of IP rights issues between exhibitors.

7. Management reserves the right to ask an exhibitor, against whom another exhibitor has raised a complaint of infringement of Federally recognized IP rights, to produce appropriate documentation reflecting the right or license of the exhibitor to display and market any complained of product(s) or material(s).

8. Management will, when it is deemed reasonable and appropriate in its sole discretion, ask (and possibly insist) that an exhibitor remove items or materials from that exhibitor’s booth only where the asserted Federal rights, after being shown to Management to be currently subsisting, clearly cover the items or materials of the alleged infringing exhibitor in the reasonable judgment of Management.

9. Exhibitors claiming ownership of IP Rights that are allegedly being infringed by another exhibitor agree to follow the IP Procedures.

10. Management shall designate for the Exhibition/Venue site an IP Ombudsperson who shall have the authority to deal with intellectual property issues arising at the Show on behalf of Management, consistent with the IP Procedures.


IP Procedures

These IP Procedures shall be followed in connection with any perceived violations of IP rights of one exhibitor by another at the Exhibition. However, exhibitors are advised that Management will not interpret claims of a utility patent, interpret the scope of protection for a registered trademark or registered copyright, or specifically make any judgments as to the decency of disclosures in patents, the validity of any patents, likelihood of confusion between different marks, fame of a mark, dilution of a mark, fair use of another’s mark, priority of rights in a mark, what amounts to a substantial taking of a copyrighted work or what is a fair use of a copyrighted work.

1. Complainant will approach and/or communicate with the Management’s designated IP Ombudsperson for the Venue/Exhibition and provide the following:

A.) Evidence that the IP rights issue has been communicated by the Complainant to the representative(s) of the allegedly infringing exhibitor – either before the Exhibition or during the Exhibition;

B.) Evidence to support the claimed Federally recognized rights, that is, clean and clear copies of the U.S. Patents, U.S. Trademark Registrations or U.S. Copyright Registrations in question, and proof that such rights are currently subsisting;

C.) Evidence as to the products and/or materials being used by the allegedly infringing exhibitor at the Exhibition which are asserted to be covered by the Federally recognized rights – this may be clear photos of products or copies of materials being shown at the Exhibition (photos of products from other locations besides the Exhibition or pictures from websites will not suffice);

D.) Contact information for a designated representative of the Complainant authorized to act on Complainant’s behalf at the Venue/Exhibition.

2. Complainant will allow Management at least 24 hours to review and act, as appropriate in the sole discretion of Management, on the evidence provided by Complainant and to respond to Complainant with the steps, if any, Management intends to take.


Expectations on Intellectual Property Infringement and Disputes

Intellectual Property: Management expects Exhibitor to respect the intellectual property rights of other parties. Exhibitor shall not display any product that is counterfeit or in any way infringes trademarks, copyrights, patents or other intellectual property of a third party. Exhibitor warrants that the names, logos, art work and other content Exhibitor or its agents submitted for use in any media (including, but not limited to, ads, the Exhibition website or any Exhibition publication) shall not infringe the intellectual property rights of any third party and shall not contain anything which is libelous, obscene, indecent, blasphemous or in any way unlawful. In cases of documented intellectual property infringements, Management reserves the right to exclude the infringer from current and future Exhibitions. However, this stipulation does not create an obligation for Management to take such action. Management does not accept liability for intellectual property infringements that may be committed by an exhibitor.

Intellectual Property Disputes Between Exhibitors; Service of Process & Orders: Neither Exhibitor nor its agents (including, but not limited to, legal counsel or process servers) shall serve process on any other exhibitor during the hours the Exhibition is open to attendees. If Exhibitor has obtained a judicial/administrative relief order against another exhibitor, and Exhibitor has no reasonable alternative to serving such order on the other exhibitor during the Exhibition, then Exhibitor or its agent shall use their best efforts to serve such order during the hours the Exhibition is closed to attendees. Notwithstanding the foregoing, Exhibitor shall provide Management written notice of the order obtained (including a copy of such order) so that a Management representative may escort Exhibitor or its agent to the booth of the exhibitor to be served and minimize any disruption to the Exhibition caused by such service. Exhibitor agrees to use its best efforts to resolve any intellectual property disputes with other exhibitors by no later than one week prior to the Exhibition’s first move-in day for Exhibitors and in a location other than the Venue.